Official Controls Qualification
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Revalidation

APHA Notification of Extensions to Revalidation Deadlines for Specific OCQ(V) Qualifications

APHA Briefing Note 19/18.

Summary of New Requirements for OVs
For OVs with Grandfather Rights your dates have changed and are as below:

OCQ(V) New Enrolment Deadline New Completion Deadline New Window for Completion
TT 28 Feb 2020 31 March 2020 1 Feb 2019 - 31 March 2020
CA 31 March 2019 30 April 2019 1 Feb 2019 – 30 April 2019
SX 31 March 2019 30 April 2019 1 Feb 2019 – 30 April 2019
EX 31 May 2019 30 June 2019 1 Feb 2019 – 30 June 2019
ES 31 May 2019 30 June 2019 1 Feb 2019 – 30 June 2019

Why is revalidation important?

It is no longer appropriate for vets authorised to perform official functions to be trained once and then given minimal support for the rest of their careers. Procedures change, skills can be lost, and it is important that vets are confident that their knowledge is up to date when they carry out an official function, not least to have a defence should something go wrong. Other professions have introduced revalidation and, while it may not be a requirement for many aspects of veterinary practice, it is considered essential for duties discharged on behalf of the Government in order to meet international standards. For this reason APHA has introduced a revalidation requirement for OCQ(V)s to provide assurance that OVs are maintaining and continuously improving their competence and applying the same to their work.

For more information please refer to the Frequently Asked Questions below.

How does it work?

The validation period for each OCQ(V) is shown below. To retain the qualification, it is necessary to successfully complete revalidation training before the end of the revalidation period appropriate to the specific OCQ(V).

If an OV does not revalidate an OCQ(V) by its expiry date, their status for this qualification will be expired by APHA and they will be unable to continue to carry out OV work that requires this OCQ(V). The expiry date of each OCQ(V) is determined from one of the following:

  • the date on which an OV passed the original OCQ(V) 
  • the 1st April 2015, if the OCQ(V) was granted by grandfather rights  
  • the date of completing previous revalidation training.

How will the recent changes to revalidation intervals affect me?

Following a review of OCQ(V) training, APHA have now made the decision to standardise revalidation intervals to 4 years. This will be a staged process. More information on the revalidation intervals can be found in the table here. The Briefing Note outlining the review and feedback can be seen here.

If you already hold a qualification, either through taking the OCQ(V) previously or inheriting the qualification through grandfather rights, you will keep your current revalidation date for this cycle.

For example:

…for OCQ(V) - CA and OCQ(V) - SX awarded by grandfather rights in 2015:

  • Registered before April 2015
  • First revalidation 2019
  • Second revalidation 2024
  • Third revalidation 2028

…for OCQ(V) - CA and OCQ(V) - SX passed on or before 30th April 2019:

  • Passed on or before 30th April 2019 (not including those awarded grandfather rights in 2015)
  • First revalidation 5 years from passing online exam
  • Second revalidation 4 years from passing first revalidation exam
  • Third revalidation 4 years from passing second revalidation exam

…for OCQ(V) - CA and OCQ(V) - CA passed after 30th April 2019:

  • Passed after 30th April 2019
  • First revalidation 4 years from passing online exam
  • Second revalidation 4 years from passing online exam

After 30th June 2019, the same intervals will apply for both OCQ(V) - ES and OCQ(V) - EX.

For all other qualifications, the revalidation date will remain unchanged for the current revalidation cycle. After this is complete, the following revalidation interval will then be 4 years.

Improve International will send reminders to OVs prior to the expiry date of each OCQ(V). If you do not complete the revalidation and your OV status is withdrawn you will be required to complete the full OCQ(V) before applying again for OV status. If you hold multiple OCQ(V)s, this will only apply to the relevant OCQ(V).

The following table shows revalidation intervals from 1st February onwards, after APHA completed their recent review of OCQ(V) training – please see the Briefing Note here for more detailed information about this.

OCQ(V)

Follow the links in this
column for further
information about each
qualification
Frequency of revalidation Number of Case Logs or Scenario Exercises required to revalidate this OCQ(V) CPD in the revalidation cycle Audit required
ES (Essential Skills)  

5 years (4 years from 1st July 2019 onwards)

None 10 hrs No
TT (Tuberculin Testing) 4 years 3 minimum 10 hrs Yes
CA (Companion Animal)

5 years (4 years from 1st May 2019 onwards)

3 10 hrs No
SS (Statutory Surveillance) 4 years 5  6 hrs No
EX (Exports General)

5 years (4 years from 1st July 2019 onwards)

None unless this is
the only export panel held
10 hrs No
UX (Ungulate Exports) 4 years 3 10 hrs No
EQ (Equine Exports) 4 years 3 10 hrs No
SX (Small Animal Exports)

5 years (4 years from 1st May 2019 onwards)

3 10 hrs No
PX (Product Exports) 4 years 3 10 hrs No
AX (Avian Exports) 4 years 3 10 hrs No
GX (Germinal Products Exports) 4 years 3 10 hrs No

What if I fail to revalidate a prerequisite OCQ(V)?

As OCQ(V) - ES is an essential requirement to act as an OV, the failure to revalidate this qualification will result in you losing all OV status, irrespective of what other OCQ(V)s you hold. The exception to this is vets holding only the OCQ(V) - CA qualification, as this is a self-contained qualification that does not require an OV to also hold the separate OCQ(V) - ES. 

The same applies to OCQ(V)s requiring the OCQ(V) - EX qualification. Failure to revalidate this qualification will result in a vet losing OV status in any of the following qualifications: OCQ(V) - SX, OCQ(V) - UX, OCQ(V) - EQ, OCQ(V) - GX, OCQ(V) - AX and OCQ(V) - PX. 

When can I enrol to revalidate?

You may enrol to revalidate at any time. You can complete the revalidation of OCQ(V) courses up to 2 months before the expiry date without changing your future revalidation date. For example, if your OCQ(V) - CA expires on the 31st March 2019 and you complete your revalidation at any time between the 1st February 2019 and the 31st March 2019, your next revalidation for this OCQ(V) will be reset to the 31st March 2024. However, if you complete the revalidation on the 31st January 2019, your next revalidation date will be set for the 31st January 2024.

The revalidation date is reset when you sign the revalidation declarations. This is the final step in the revalidation process. You can enrol on a revalidation course early and complete the course at a time to suit you. If you do not wish to bring forward your next revalidation date you can return to the course and complete the declarations in the 2 month window before the qualification expires.

Current OVs with ‘Grandfather Rights’ had their revalidation dates set from 1 April 2015, regardless of when they registered.  

OCQ(V) revalidation requirements

Revalidation requires OVs to undertake a short online course.  As a minimum the process will incorporate the following elements relevant to the appropriate OCQ(V) work area:

1.      Maintenance of key skills: to ensure the ability to meet APHA, legal and professional requirements relevant to the role as a vet, OV and specific to the relevant OV work area.  This includes reinforcement of health & safety, biosecurity, and certification principles, avoidance of conflicts of interest, and protection of animal welfare. It also includes the requirement for OVs to understand their responsibility to update/refresh their knowledge on a regular basis and as needed in response to legislative and procedural changes. Any current issues with OV performance will be addressed.

2.      Information sources: the requirement for accessing and ensuring familiarity with the location and content of Defra, Gov.UK, APHA, RCVS, legislation and other relevant websites as a source of documents, information and guidance directly related to OV work.

3.      Updating of knowledge and key skills crucial to role as an OV within the relevant OCQ(V)s being revalidated.

4.     Awareness of own performance:  an element of self-reflection to provide evidence of ability to learn from adverse incidents, peer review of performance, customer feedback etc.

5.      Assessment:  to provide evidence of both knowledge and the ability to apply knowledge in order to meet the responsibilities and high standards of work expected of an OV within the relevant work area.  This includes scenario-based aspects, incorporating problem solving and the opportunity for the OV to access OV instructions and other information sources for its completion, reflecting APHA requirements for training outcomes.

It is important to note that much of your CPD will be relevant and can be counted towards more than one OCQ(V). Each Revalidation course equates to 3 hours CPD and this should also be counted towards your total. Time spent on case logs and certification exercises completed for Revalidation can also be counted as part of your CPD (no more than 1 hour per exercise).

The revalidation process does not contain a great deal of taught information compared to the full OCQ(V) but you are expected to complete case logs or scenario/certification exercises and to record relevant CPD undertaken.  It is important that you are aware of this requirement and are able to access your own case log and CPD online folder, once registered.  If you are unsuccessful with your revalidation, you will have an opportunity for two retakes before taking the full qualification again.

The price of each revalidation courses is £99 plus VAT.  It is important that you understand the minimum revalidation requirements to avoid unnecessarily paying a revalidation fee and then having to take the full OCQ(V) if you are unsuccessful. 


TT Revalidation

In order to revalidate your OCQ(V)-TT you will be asked to declare that you have tested a minimum of 30 animals in the four year revalidation cycle.

You are no longer required to write case logs for the OCQ(V) TT revalidation. Instead you will be required to complete three scenario exercises. Information about these is in the revalidation course.

You will also be asked to confirm you have had a successful VDP or APHA audit. (Please see FAQs below for special arrangements in Scotland) This confirmation is part of the declarations you complete to finalise your revalidation. You are not required to provide evidence of an audit to Improve International but you should retain the relevant information for APHA, who may request it at any time. If you have not had an audit in the four year revalidation cycle you may request a Peer Review from a colleague. The report of your Peer Review must be uploaded with your case logs/scenarios. 

If you do not carry out sufficient testing of cattle to meet these requirement but need to maintain your OCQ(V) -TT, because of the geographic location of your practice or your specialisation in other species (e.g. Zoo animals or Pigs), please email CSC One Health OV Team (APHA). APHA will consider your special circumstances and decide if an exception to the minimum criteria can be made for you. This must be agreed before enrolling for revalidation. There is further information here http://ahvla.defra.gov.uk/official-vets/training-and-authorisation/tt-revalidation-exempt.htm

If you are unsuccessful with your revalidation, you will have an opportunity for two retakes before having to take the full OCQ(V) again.

In addition there will be spot check audits (internal verification) to ensure that the information being submitted at revalidation is correct and compliant. This will occur on an ongoing basis so it won’t delay the revalidation process, but if an OV or ‘Peer Reviewer’ is found to have breached RCVS code it could have serious repercussions. In addition, if appropriate, APHA could withdraw your OV status.


Frequently Asked Questions

 

Please click on the questions below to be taken to the corresponding answer. Alternatively, you can type your question or a key term into the box that appears when you click on the blue 'Help' button at the bottom right of the screen. 

For more general questions that are not related to revalidation, please click here.


How will the recent changes to revalidation intervals affect me?

I have not received any information about revalidation; how do you let me know?

Will Improve send me reminders so I know when my revalidation is due?

How do I revalidate?

How much is it to revalidate?

Why do I have to pay? OV training used to be free.

I don’t use a computer. Is there another way to complete my revalidation?

What is the earliest date I can start the training?

I am worried that I might forget to return to the course to complete the declarations. Will I still get reminders?

Do I need to book time off work to do my revalidation?

How long is the revalidation training?

Why do I have to revalidate?

What happens if I do not revalidate?

I have decided not to revalidate. How do I stop the reminders?

I have enrolled on the wrong course. What should I do?

I have failed my revalidation exam. What happens now?

I was on my maternity leave/outside the UK during my revalidation due date. What do I do now?

I am going on maternity leave/will be working outside Great Britain over my revalidation due date. What do I do now?

When does the next revalidation date begin?

What if I’m late revalidating?

What if my qualification is expired and is also a prerequisite for other qualifications?

Will the content of the revalidation courses change in light of EU Exit? If so, will I need to pay to get the new information?

My OCQ(V) - TT revalidation will be due soon but I will be away on maternity leave. What will happen?

I live in a very low TB testing area but need to retain my TB testing qualification. What can I do about this?

I use my TB testing qualification to test other species, not cattle. How do I revalidate this?

I have heard that there is the option to complete set scenario exercises instead of writing case logs for TT revalidation. Is this true?

I have been told that photographs are required for the case logs. Is this true?

Do I need to upload a certificate to confirm an APHA or VDP audit?

I have the CA, ES, EX and SX qualifications awarded by grandfather rights. I only work with companion animals. Do I need to revalidate all these qualifications?

I have failed my revalidation exam for OCQ(V) - ES and I have now passed my revalidation date. How will this affect my OV status?

I have failed my revalidation exam for OCQ(V) - EX and I have now passed my revalidation date. How does this affect my OV work?

I have grandfather rights to OCQ(V) - UX but only do equine work. Can I revalidate the new OCQ(V) - EQ instead of OCQ(V) - UX?

Which species are covered by the OCQ(V) - UX course? 

Do I need to be covering all species in my practice to be able to revalidate?


General:

How will the recent changes to revalidation intervals affect me?

Following a review of OCQ(V) training, APHA have now made the decision to standardise revalidation intervals to 4 years. This will be a staged process. More information on the revalidation intervals can be found in the table here. The Briefing Note outlining the review and feedback can be seen here.

If you already hold a qualification, either through taking the OCQ(V) previously or inheriting the qualification through grandfather rights, you will keep your current revalidation date for this cycle.

For example:

…for OCQ(V) - CA and OCQ(V) - SX awarded by grandfather rights in 2015:

  • Registered before April 2015
  • First revalidation 2019
  • Second revalidation 2024
  • Third revalidation 2028

…for OCQ(V) - CA and OCQ(V) - SX passed on or before 30th April 2019:

  • Passed on or before 30th April 2019 (not including those awarded grandfather rights in 2015)
  • First revalidation 5 years from passing online exam
  • Second revalidation 4 years from passing first revalidation exam
  • Third revalidation 4 years from passing second revalidation exam

…for OCQ(V) - CA and OCQ(V) - CA passed after 30th April 2019:

  • Passed after 30th April 2019
  • First revalidation 4 years from passing online exam
  • Second revalidation 4 years from passing online exam

After 30th June 2019, the same intervals will apply for both OCQ(V) - ES and OCQ(V) - EX.

For all other qualifications, the revalidation date will remain unchanged for the current revalidation cycle. After this is complete, the following revalidation interval will then be 4 years.

I have not received any information about revalidation; how do you let me know?

We will send you a number of emails as your revalidation date approaches, starting 3 months before you must complete the process. It is your responsibility to ensure that all your registered information is kept up to date, including your unique personal email address, in order to receive the reminders. Please check that emails from Improve International are not being diverted to your spam folder.

Will Improve send me reminders so I know when my revalidation is due?

Yes, Improve will send all OVs regular reminders in the lead up to their revalidation dates. These will be sent to the email address registered on the database, so it is important that this address is one that is monitored and that it recognises the Improve International enquiries email address as a trusted address rather than diverting the reminders to your spam file. The first reminder will be sent 3 months before the expiry date of each qualification. All reminders go to the unique personal email address registered.

How do I revalidate?

Please go to the main OV website at www.improve-ov.com and then log in to your Personal Training Dashboard. Click on the details of the relevant OCQ(V) and then click on ‘How do I revalidate?’. Once you pay you will gain access to course materials.

How much is it to revalidate?

Each OCQ(V) costs £99 plus VAT to revalidate.

Why do I have to pay? OV training used to be free.

The training has never been free but it used to be subsidised by APHA. The training is no longer underwritten by Defra/APHA, hence there is a cost to cover the management of the database and the training and accreditation as well as telephone and email support.

I don’t use a computer. Is there another way to complete my revalidation?

Not at the moment. Government policy is ‘digital by default’. However, please do get in touch and our customer services team will endeavour to help you.

What is the earliest date I can start the training?

You may enrol to revalidate at any time. You can complete the revalidation of OCQ(V) courses up to 2 months before the expiry date without changing your future revalidation date.

For example, if your OCQ(V) - CA expires on the 30th April 2019 and you complete your revalidation at any time between the 1st March 2019 and the 30th April 2019, your next revalidation for this OCQ(V) will be reset to the 30th April 2024. However, if you complete the revalidation on the 28th February 2019, your next revalidation date will be set for the 28th February 2024.

The revalidation date is reset when you sign the revalidation declarations. This is the final step in the revalidation process. You can enrol on a revalidation course early and complete the course at a time to suit you. If you do not wish to bring forward your next revalidation date you can return to the course and complete the declarations in the 2 month window before the qualification expires.

You will need to ensure you have enough time to complete ALL the requirements before your expiry date.

I am worried that I might forget to return to the course to complete the declarations. Will I still get reminders?

Yes. Revalidation reminders will continue until you have completed the declarations.

Do I need to book time off work to do my revalidation?

Not necessarily. The training will all be online and can be accessed and studied at any time from anywhere; all you need is a computer with internet access.

How long is the revalidation training?

Whilst everyone studies at their own pace, the revalidation training is equivalent to 3 hours of CPD. Additional time spent completing case logs and certification exercises for a revalidation course can also be counted as part of your CPD (no more than 1 hour per exercise).

Why do I have to revalidate?

It is no longer appropriate for vets authorised to perform official functions to be trained once and then given minimal support for the rest of their careers. Procedures change, skills can be lost and it is important that vets are confident that their knowledge is up to date when they carry out an official function, not least to have a defence should something go wrong. Other professions have introduced revalidation and, while it may not be a requirement for many aspects of veterinary practice, it is considered essential for duties discharged on behalf of the Government in order to meet international standards. For this reason APHA has introduced a revalidation requirement for OCQ(V)s to provide assurance that OVs are maintaining and continuously improving their competence and applying the same to their work.

What happens if I do not revalidate?

If you do not complete revalidation within the permitted time frame, your status will be expired by APHA. If this happens, you will be informed by email from APHA and you will not be allowed to use the OCQ(V). Once your status has expired, you will have to enrol on and pass the full OCQ(V) to regain it. If you wish to appeal against your status being expired, you should contact CSC One Health OV Team (APHA), as the final decision rests with them. If you are aware of any exceptional or mitigating circumstances, it is worth contacting APHA as soon as possible to avoid the necessity to retrain.

I have decided not to revalidate. How do I stop the reminders?

If you have decided not to revalidate, please follow the below instructions:

  1. Log in to your Personal Training Dashboard
  2. Find the relevant course on the 'Overview' page and click 'Details'
  3. On the 'Training details' page, locate the 'Revalidation' section
  4. Tick the box that is labelled ‘If you DO NOT intend to revalidate this OCQ(V) when your revalidation is due, please check the box and click 'Update'
  5. Click the 'Update' button

This will stop the reminder emails and your OV status for this qualification will be expired on your revalidation due date.

I have enrolled on the wrong course. What should I do?

If you have enrolled on the wrong course, please contact Improve International by calling 0330 202 0380 or emailing enquiries@improve-ov.com.

I have failed my revalidation exam. What happens now?

You have 2 further attempts to pass the exam. There is an enforced 1 week study period between each retake. If during this time your revalidation date has passed you will be suspended by APHA until you pass the exam. Whilst suspended you can’t use this OCQ(V). If you fail on the third attempt your status for this qualification will be revoked and you will be required to take and pass the full course to regain your OV authorisation. If you would like feedback from ESVPS before you retake the exam, please contact them via email: english@esvps.org.

I was on my maternity leave/outside the UK during my revalidation due date. What do I do now?

Please contact the APHA OV Team on 0208 026 1094 or via email at CSC One Health OV Team (APHA) to discuss further actions.

I am going on maternity leave/will be working outside Great Britain over my revalidation due date. What do I do now?

There is nothing to stop you from doing your revalidation from outside the country or from home. Courses are easy to access; all you need is internet connection to complete your online learning. Provided you can fulfil all the requirements you can also enrol and revalidate early.

When does the next revalidation date begin?

That depends on the qualification you are revalidating. Please see the information in the table above for the length of each revalidation cycle.

What if I’m late revalidating?

If you do not complete your revalidation by the due date, APHA will expire your OV status for the relevant qualification(s).

What if my qualification is expired and is also a prerequisite for other qualifications?

Until you regain your OCQ(V) status then you cannot use any of the other OCQ(V)s for which the expired qualification is a prerequisite, even if the other OCQ(V)s are still current.

Will the content of the revalidation courses change in light of EU Exit? If so, will I need to pay to get the new information?

The content of the courses is under constant review by the APHA and will be updated when required. In the interim, OVs will be notified of all updates through OV briefing notes and technical notices. This information will be added to the courses as it is published.

Once you are enrolled on a revalidation course you will continue to have access to the course material even when you have completed your revalidation. You will be able to return to the course to view any updates at no extra cost. New content will be highlighted and dated.

OCQ(V) - TT revalidation

My OCQ(V) - TT revalidation will be due soon but I will be away on maternity leave. What will happen?

If you can fulfil all the requirements of the revalidation it is possible for you to revalidate before or during your maternity leave. If you are not able to do this you should contact the APHA OV Team by emailing CSC One Health OV Team (APHA). The full details of how APHA will manage exceptional/varied circumstances are on APHA's Vet Gateway – to view these, please click here.

I live in a very low TB testing area but need to retain my TB testing qualification. What can I do about this?

If you have not tested 30 animals in the 4 year revalidation cycle due to the region in which you work, you should contact the APHA OV Team by emailing CSC One Health OV Team (APHA). The full details of how APHA will manage exceptional/varied circumstances are on APHA's Vet Gateway – to view these, please click here.

I use my TB testing qualification to test other species, not cattle. How do I revalidate this?

You should contact the APHA OV Team by emailing CSC One Health OV Team (APHA), and provide them with details of the TB work that you undertake. They will then consider the information provided and if your case is accepted you will be asked to provide alternative case logs that are relevant to your work. The full details of how APHA will manage exceptional/varied circumstances are on APHA's Vet Gateway – to view these, please click here.

I have heard that there is the option to complete set scenario exercises instead of writing case logs for TT revalidation. Is this true?

Yes. You will find a selection of scenarios and the guidance notes in the revalidation course.

I have been told that photographs are required for the case logs. Is this true?

No, you do not have to provide photographs. You are asked to provide evidence of at least 10 reactions that you have seen (please note: this number is set for OVs working in low TB areas and we are aware that many OVs will see many more reactions than this). You are asked for reactions, NOT reactors or IRs.

Photographs are one form of evidence but screenshots from Sam, scans of farm worklists or a table providing all the relevant details are also acceptable and often provide better evidence.

Do I need to upload a certificate to confirm an APHA or VDP audit?

No, you are not required to upload a certificate. You will be asked for a declaration that is supported by your MRCVS number. However, you should retain any relevant information as it may be requested by APHA at any time.

Other OCQ(V)s

I have the CA, ES, EX and SX qualifications awarded by grandfather rights. I only work with companion animals. Do I need to revalidate all these qualifications?

If you do not do any commercial small animal export work – such as the export of small zoo or laboratory animals – you only need the stand-alone OCQ(V) - CA qualification, so this is the only one that you need to revalidate.

Alternatively, if you do undertake export of zoo or laboratory animals or similar, you should revalidate OCQ(V) - ES, OCQ(V) - EX and OCQ(V) - SX. These also cover the work of OCQ(V) - CA, so you do not need this as well. Please see the FAQs page of this website for more information on the CA and SX qualifications.

I have failed my revalidation exam for OCQ(V) - ES and I have now passed my revalidation date. How will this affect my OV status?

You cannot do any OV work until you have regained your OCQ(V) - ES, as OCQ(V) - ES is a prerequisite for all the other OCQ(V)s.

(Please note: this does not apply to OCQ(V) - CA, which is a stand-alone qualification and does not require OCQ(V) - ES)

I have failed my revalidation exam for OCQ(V) - EX and I have now passed my revalidation date. How does this affect my OV work?

You will not be able to do any OV work for which OCQ(V) - EX is a prerequisite, until you have regained your OCQ(V) - EX status. This includes the SX, UX, EQ, AX, PX and GX qualifications.

Equine

I have grandfather rights to OCQ(V) - UX but only do equine work. Can I revalidate the new OCQ(V) - EQ instead of OCQ(V) - UX?

Yes. You can choose the EQ course instead of the UX course at revalidation. You will still require OCQ(V) - ES and OCQ(V) - EX as prerequisites. Please call the office on 0330 202 0380 or email enquiries@improve-ov.com with your request.

Which species are covered by the OCQ(V) - UX course? 

The OCQ(V) - UX course covers all ungulate species (farm animals, horses and zoo ungulates).

Do I need to be covering all species in my practice to be able to revalidate?

No, you can revalidate the OCQ(V) - UX even if you work with only one of the species covered by the qualification.

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