Official Controls Qualification
(Veterinary) OCQ(V)


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Avian Exports revalidation

What does OCQ(V) - AX (Avian Exports) revalidation involve?

It is now recognised as good practice to ensure that we all remain up to date with the latest policies, advice and techniques for the work that we do. Revalidation is your opportunity to do this and can contribute towards your annual CPD requirements.

From now on, revalidation for the OCQ(V) - AX will be required every 4 years. Without completing this you will not be able to continue as an OV for Avian Exports. If you have already studied and been awarded the OCQ(V) - AX (on or before 31st January 2019), your next revalidation date will not change, and will be due 3 years from the date that you passed your last exam, as previously. However, after your current revalidation cycle is complete, the following revalidation interval will then be 4 years.

You may apply to take the revalidation OCQ(V) - AX module up to 2 months before expiry of the certificate without changing the revalidation date in the future, and we recommend that you don’t leave it until the last minute.

You will need to ensure you have enough time to complete ALL the requirements before your expiry date.

If you do not complete revalidation within the permitted time frame, your status will be expired by APHA. If this happens, you will be informed by an email from APHA and you will not be allowed to use the OCQ(V) - AX. Once your status has been expired, you will have to enrol on and pass the full OCQ(V) to regain it. If you wish to appeal the revocation of your status you should contact APHA, as the final decision rests with them. 

If you are in the process of revalidating, but have not successfully completed it before the deadline – perhaps because you are waiting to retake your exam – you will have 1 month from the revalidation date in order to complete the process. During this time your status will be suspended and you will be unable to use your OCQ(V) - AX. However, if you successfully revalidate within this month, your status will be reactivated.

Improve International will send a reminder to OVs prior to the expiry date of the OCQ(V) - AX.  

Online training and exam

Revalidation is undertaken by accessing the online training platform.

Everyone studies at their own pace but the revalidation course will equate to 3 hours of CPD. You may access the training in your own time and it does not have to be completed in one go. Once you are ready, you may then proceed – via your Personal Training Dashboard – to the online exam. You are allowed 30 minutes for this online exam, which involves answering 10 multiple choice questions. You will be required to nominate an invigilator. Candidates completing the online exam are required to do so in the presence of an MRCVS (this can be a DVM for overseas students), an RVN, a doctor or a lawyer. Both the candidate and invigilator will be required to sign the disclaimer and give their professional membership number before the online exam takes place. Any false certification, including the impersonation of another MRCVS or violation of any of the “ESVPS Rules for Examination Candidates”, may be reported to the RCVS (or corresponding authority for overseas students) for investigation as potential professional misconduct, and may result in disciplinary action being taken against the candidate by ESVPS, or the revocation of the relevant status with APHA or RCVS.

Once you have passed, you will be able to download a certificate of achievement.

If you fail the exam, you have 2 opportunities to resit. A week is allowed for further study and you do not have access to resit the exam until after this week. If you fail for a third time your status will be revoked and you will have to take and pass the full OCQ(V) - AX course to regain your OV status.

CPD

You will be asked to provide evidence of relevant CPD that you have undertaken to support this field of work. Whilst the CPD should be relevant to this OCQ(V) - AX, it is possible to use the same CPD for other OCQ(V)s. You will be expected to have completed at least 10 hours of relevant CPD within the revalidation period – this can include the 3 hours spent on the revalidation course and any additional time spent completing case logs and certification exercises for the revalidation course (no more than 1 hour per exercise).

CPD should be recorded on your Personal Training Dashboard and you may want to start updating it now and do this as you go along, rather than wait for revalidation to begin. Please highlight which of your OCQ(V)s each CPD applies to.

After taking the online exam, you will be asked to confirm ‘I have undertaken at least 10 hours of CPD in this area, relevant to my OCQ(V) - AX OV responsibilities, in the past 4 years, and have completed my CPD record on my Personal Training Dashboard.’ If you do not tick this statement you will not be automatically revalidated until you do. 

The type of activities that would count as relevant CPD for AX are:

  • Reading the OV Instructions relating to avian exports and the poultry health scheme on the APHA Vet Gateway
  • Reading information on policy changes provided via the APHA Briefing notes
  • Reading relevant articles in veterinary publications, e.g. disease surveillance, welfare in transport, notifiable disease outbreaks  
  • Attending the annual OV Conference
  • Reading relevant articles in the OV Magazine
  • Mentoring new OVs in this area of work
  • Relevant pharmaceutical company CPD
  • Case discussions with colleagues
  • Other relevant conferences and congresses or day courses

Case logs

You are required to provide 3 examples of your use of avian export skills. To do this you must complete any combination of the following (3 in total):

  • A description of an export that went ahead successfully
  • An example of when you provided advice and guidance to a client on a proposed export
  • Complete certification exercises 

Your examples should include evidence of how you implemented the principles of certification.

If your export work involves regular repetitious examples, please try and ensure that you describe cases where there was some specific issue or problem, including details of where you needed to use problem-solving skills or research in order to complete the certification process.

Where possible include reflection upon communications and feedback from your colleagues, clients or APHA and again record how you have learnt from this and made appropriate changes for future practice.

The case log does not need to contain a lot of words, bullet points are fine.

You should also use the principles described by the RCVS in the Code of Professional Conduct – 'clinical governance' (for both the individual vet and the practice team) as guidance.

For further support and guidance, please go to the relevant section of your Personal Training Dashboard and download the guidance notes. These will also be found in the revalidation course.

It is advisable to prepare evidence for your case logs, in advance, by recording particularly interesting cases.  

Internal Verification (IV)

Once you have passed the online exam and ticked all the declaration boxes to confirm compliance and completion of your case logs and CPD record, your revalidation will proceed automatically and you will be able to download new certificates of authorisation. However, there will be a process of internal verification of the CPD and case logs by the awarding body, ESVPS. ESVPS will sample 10% of CPD records and case logs within 1 month of completion of all revalidation requirements.

If your CPD record or case log is in the sample chosen and does not meet the required standard, then you will be contacted by ESVPS and offered an opportunity to update it to a satisfactory condition. If it is updated satisfactorily within 1 month then no further action is required. However, if it is not updated satisfactorily within the required time this will be reported to APHA, who will then review your case and may suspend or revoke your OV status. Please note – the ultimate jurisdiction lies with APHA.

Final declarations

Once you have passed the online examination you will asked to confirm the declarations below:

I confirm that:

  1. I have undertaken at least 10 hours of CPD in this area – relevant to my OCQ(V) - AX OV responsibilities – in the past 4 years, and have completed my CPD record on my Personal Training Dashboard.
  2. I have uploaded 3 representative cases/certification exercises in my field of work and understand that this case log may be subject to internal verification within 1 month of my completing revalidation.
  3. I have self-reflected on any feedback I have received from colleagues, clients or APHA.
  4. I consider that my knowledge of my legal and professional responsibilities is current.
  5. I have accessed the latest version of the RCVS Code of Professional Conduct and refreshed my knowledge of the following sections: Clinical Governance and Certification.
  6. I have accessed the OV Instructions within the last year.
  7. I have checked that my personal contact details, including unique email address, are up to date and that I have been receiving OV communications.
  8. My signature is uploaded, is clear and correct. (You can check your signature by downloading a certificate of authorisation. If you need to update your signature you can replace the one you originally uploaded.) 

PgC

If you are considering completing a PgC then you should complete the full OCQ(V) - AX instead of the revalidation course.

Revalidation fee

£99 + VAT

Please see the Revalidation page for further information.

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