Official Controls Qualification
(Veterinary) OCQ(V)


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Statutory Surveillance revalidation

What does OCQ(V) - Statutory Surveillance (SS) Revalidation involve?

It is now recognised good practice to ensure that we all remain up to date with the latest policies, advice and techniques for the work that we do. Revalidation is your opportunity to do this and can contribute towards your annual CPD requirements.

From now on revalidation for the OCQ(V) - SS will be required every three years. Without completing this you will not be able to continue as an OV for Statutory Surveillance. For those who have claimed ‘Grandfather Rights’ the revalidation cycle commenced on 1st April 2015 hence revalidation will be due by March 31st 2018. If you have already studied and been awarded the OCQ(V) - SS, your first revalidation will be due three years from the date that you passed your theory exam.

You may apply to take the revalidation OCQ(V) - SS module up to two months before expiry of the certificate without changing the revalidation date in the future and we recommend that you don’t leave it until the last minute. You will need to ensure you have enough time to complete ALL the requirements before your expiry date.

If you do not complete revalidation within the permitted time frame your status will be expired by APHA. If this happens you will be informed by email from APHA and you will not be allowed to use the OCQ(V) - SS. Once expired you will have to enrol and successfully complete the full OCQ(V) to regain your status.  If you wish to appeal being expired you should contact APHA as the final decision rests with them. If you are aware of any exceptional or mitigating circumstances it is worth contacting both Improve International and APHA as soon as possible to avoid the necessity to retrain.

If you are in the process of revalidating but have not successfully completed it before the deadline perhaps because you are waiting to retake your exam you will have one month from the revalidation date in order to complete the process. During this time your status will be suspended and you will be unable to use your OCQ(V) however if you successfully revalidate within this month, your status will go back to normal without it being revoked.

Improve International will send a reminder to OVs prior to the expiry date of the OCQ(V) - SS.  

Online Training and Exam

Revalidation is undertaken by accessing the online training module.

Everyone studies at their own pace but the revalidation course will equate to three hours of CPD. You may access the training in your own time and it does not have to be completed in one go. Once you are ready you may then proceed, via your personal training dashboard, to the online exam. You are allowed 30 minutes for this online exam which involves answering 10 multiple choice questions and you will be required to nominate an invigilator. Candidates completing the online assessment are required to do so in the presence of a MRCVS (or a DVM for overseas students). If you live in a remote area and have no veterinary colleagues you may complete the exam in the presence of another professional colleague such as a doctor or lawyer. Both the candidate and invigilator will be required to sign the disclaimer and give their professional membership number before taking the online assessment. Any false certification, including the impersonation of another MRCVS, may be reported to the RCVS for investigation as potential professional misconduct.

Once you are successful you will be able to download a certificate of achievement.

If you are are unsuccessful with your online assessment you will have an opportunity for two retakes. If you remain unsuccessful you will be required to study and pass the full OCQ(V) and your status will be revoked by APHA in the interim.

CPD

You will be asked to provide evidence of relevant CPD you have undertaken to support this field of work. You will be expected to have completed at least six hours relevant CPD within the revalidation cycle which can include the three hours spent on the revalidation course.

CPD should be recorded on your personal training dashboard and you may want to start updating it now and do this as you go along, rather than wait for revalidation to begin. Whilst the CPD should be relevant to this OCQ(V) - SS, it is possible to use the same CPD for other OCQ(V)s. Please highlight which of your OCQ(V)s each CPD applies to. 

After taking the online exam you will be asked to confirm ‘I have undertaken at least six hours of CPD in this area, relevant to my OCQ(V) - SS OV responsibilities, in the past three years and have completed my CPD record on my personal training dashboard.’ If you do not tick this statement you will not be automatically revalidated until you do. If you cannot tick the box then please contact Improve International and APHA. It is worth doing this before you enrol and pay for revalidation.

Suggestions of CPD for SS Revalidation:

  • Reading relevant articles in the OV Magazine
  • Reading the OV instructions relating to Anthrax, Brucellosis and Sheep Scab on the APHA Vet Gateway
  • Reading information on policy changes via the APHA newsletter and Briefing notes
  • Reading relevant articles in veterinary publications relating to disease surveillance
  • Attending the annual OV Conference
  • Mentoring new OVs in this area of work
  • Other relevant conferences and congresses or day courses

Case Logs

You are required to provide five examples of your use of Statutory Surveillance skills and must complete and upload a combination of the following (five in total):

  • A case log describing a situation when you used your Statutory Surveillance knowledge and skills.  This might be an anthrax enquiry, a bovine brucellosis investigation or, in Scotland, a case of sheep scab.
  • A description of a situation when you considered a notifiable disease (anthrax, bovine brucellosis, and in Scotland, sheep scab) but decided that, in your veterinary opinion, the notifiable disease could be ruled out of the list of differentials (explaining why this was the case).
  • A description of a situation when you considered anthrax, bovine brucellosis or sheep scab (Scotland only) and either provided advice to a client, or discussed the situation with a colleague.
  • Response to a scenario describing a situation where a notifiable disease is described.  If you choose this as one of your options, you should complete the template (maximum 500 words) describing your actions relating to the scenario.  Please use a selection of scenarios, if you choose to use them, so that the relevant diseases are all represented. (The scenarios are available in the revalidation course and from a link on your training dashboard)

If possible also highlight a case where you may have experienced unexpected critical events and show how you have learnt from this and made appropriate changes for future practice. 

Where relevant include reflection upon communications and feedback from your colleagues, clients or APHA and record how you have learnt from this and made appropriate changes for future practice. 

The case log does not need to contain a lot of words, bullet points are fine.

You should also use the principles described by the RCVS in the Code of Professional Conduct - clinical governance for the individual vet and the practice team as guidance.

For further support and guidance please go to the relevant section of your Personal Training dashboard and download the guidance notes. These will also be found in the revalidation course.

It is advisable to prepare evidence for your case logs, in advance, by recording particularly interesting cases.  

Internal Verification (IV)

Once you have passed the online exam and ticked all the declaration boxes to confirm compliance and completion of your case logs and CPD record, your revalidation will proceed automatically and you will be able to download new certificates of authorisation.  However, there will be a process of internal verification of the CPD record and case logs by the awarding body, ESVPS. ESVPS will sample 10% of CPD records and case logs within one month of completion of all revalidation requirements. If your CPD record or case log is in the sample chosen and does not meet the required standard you will be contacted by ESVPS and be offered an opportunity to update it to a satisfactory condition. If it is updated satisfactorily within one month then no further action is required. However, if it is not updated satisfactorily within the required time this will be reported to APHA who will then review your case and may suspend or revoke your OV status. Please note the ultimate jurisdiction lies with APHA.

Final Declarations

Once you have successfully passed the online examination you will asked to confirm the declarations below:

I confirm that:

  1. I have undertaken at least six hours CPD in this area, relevant to my OCQ(V) - SS OV responsibilities, in the past three years and have completed my CPD record on my personal training dashboard
  2. I have uploaded five case logs/scenario exercises evidencing my use of Statutory Surveillance skills and understand that these case logs/scenarios may be subject to internal verification within one month of my completing revalidation
  3. I have self-reflected on any feedback that I have received from colleagues, clients or APHA 
  4. I consider that my knowledge of my legal and professional responsibilities is current  
  5. I have accessed the latest version of the RCVS Code of Professional Conduct and refreshed my knowledge of the following sections: Clinical Governance and Certification
  6. I have accessed the OV instructions within the last year
  7. I have checked that my personal contact details, including unique email address, are up to date and that I have been receiving OV communications
  8. My signature is uploaded, is clear and correct. (You can check your signature by downloading a certificate of authorisation. If you need to update your signature you can replace the one you originally uploaded) 

PgC

If you are considering completing a PgC then you should complete the full OCQ(V) - SS instead of the revalidation course.

Revalidation Fee

£99 + Vat

Please see the Revalidation page for further information.

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